Modern Slavery Statement
Modern slavery is a crime and a violation of fundamental human rights. It takes various forms, such as slavery, servitude, forced and compulsory labour and human trafficking, all of which have in common the deprivation of a person’s liberty by another in order to exploit them for personal or commercial gain.
We have a zero-tolerance approach to modern slavery, and we are committed to acting ethically and with integrity in all our business dealings and relationships and to implementing and enforcing effective systems and controls to ensure modern slavery is not taking place anywhere in our own business or in any of our supply chains.
We are also committed to ensuring there is transparency in our own business and in our approach to tackling modern slavery throughout our supply chains, consistent with our disclosure obligations under the Modern Slavery Act 2015.
We expect the same high standards from all our contractors, suppliers, and other business partners, and as part of our contracting processes, we include specific prohibitions against the use of forced, compulsory or trafficked labour, or anyone held in slavery or servitude, whether adults or children, and we expect that our suppliers will hold their own suppliers to the same high standards.
This policy applies to all persons working for us or on our behalf in any capacity, including employees at all levels, directors, officers, agency workers, seconded workers, volunteers, interns, agents, contractors, external consultants, third-party representatives, and business partners. This policy does not form part of any employee’s contract of employment, and we may amend it at any time.
1. Responsibility for the Policy
a) The Board of Director’s have overall responsibility for ensuring this policy complies with our legal and ethical obligations, and that all those under our control comply with it.
b) Primary and day-to-day responsibility for implementing this policy sits with the Company Directors, who must monitor its use and effectiveness, dealing with any queries about it, and auditing internal control systems and procedures to ensure they are effective in countering modern slavery.
c) Management at all levels are responsible for ensuring those reporting to them understand and comply with this policy and are given adequate and regular training on it and the issue of modern slavery in supply chains.
d) You are invited to comment on this policy and suggest ways in which it might be improved. Comments, suggestions, and queries are encouraged and should be addressed to the HR Director.
2. Compliance with the Policy
a) You must ensure that you read, understand, and comply with this policy.
b) The prevention, detection, and reporting of modern slavery in any part of our business or supply chains is the responsibility of all those working for us or under our control. You are required to avoid any activity that might lead to, or suggest, a breach of this policy.
c) You must notify your Line Manager or the Commercial Director as soon as possible if you believe or suspect that a conflict with this policy has occurred or may occur in the future.
d) You are encouraged to raise concerns about any issue or suspicion of modern slavery in any parts of our business or supply chains of any supplier tier at the earliest possible stage.
e) If you believe or suspect a breach of this policy has occurred or that it may occur, you must notify your Line Manager or Commercial Director as soon as possible. You should note that where appropriate, and with the welfare and safety of local workers as a priority, we will give support and guidance to our suppliers to help them address coercive, abusive, and exploitative work practices in their own business and supply chains.
f) If you are unsure about whether a particular act, the treatment of workers more generally, or their working conditions within any tier of our supply chains constitutes any of the various forms of modern slavery, raise it with your manager or Commercial Director.
g) We aim to encourage openness and will support anyone who raises genuine concerns in good faith under this policy, even if they turn out to be mistaken. We are committed to ensuring no one suffers any detrimental treatment as a result of reporting in good faith their suspicion that modern slavery of whatever form is or may be taking place in any part of our own business or in any of our supply chains. Detrimental treatment includes dismissal, disciplinary action, threats, or other unfavourable treatment connected with raising a concern. If you believe that you have suffered any such treatment, you should inform the compliance manager immediately. If the matter is not remedied, and you are an employee, you should raise it formally using our Grievance procedure, which can be found in our staff handbook.
3. Communication & Awareness of this Policy
a) To ensure employees have a good understanding of the risks our business faces from modern slavery in its supply chains, training will be provided and forms part of the new starter induction process for all individuals who work for us.
b) Regular staff training relating to this legislation will be provided to employees who sit within management or procurement functions.
4. Breaches of this Policy
a) Any employee who breaches this policy will face disciplinary action, which could result in dismissal for gross misconduct.
b) We may terminate our relationship with other individuals and organisations working on our behalf if they breach this policy.
5. Effectiveness in Combatting Slavery and Human Trafficking
a) We use key performance indicators (KPIs) to measure our effectiveness in ensuring
that slavery and human trafficking does not exist in any part of our business or supply chain. Our KPIs are: • Having 100% of our employees annually trained to understand the risks posed to the business in relation to slavery and human trafficking. • Targeting 100% of our suppliers, contractors and business partners, ensuring that they have and adhere to their own Modern Slavery policy.
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